Vohora & Company Chartered Accountants LLP (Vohora & Company) privacy policy is based on the British Columbia Personal Information Protections Act. This legislature applies to our firm as Vohora & Company collects, utilizes and/or discloses personal information in the course of carrying on regular business. There are a number of main policies within our privacy policy and they have been in effect since January 1, 2004.
Accountability
The partners of Vohora & Company are ultimately accountable for the protection of personal information and are responsible for ensuring our staff members are in compliance of the Privacy Policy. Monitoring our firm for compliance may be delegated to other staff. Contact within our firm for individuals designated to oversee compliance of Vohora & Company’s privacy policy can be made available upon request. Vohora & Company is responsible for personal information in its possession or control and will use the appropriate means to provide a comparable level of protection of personal information when information is being transferred or processed by a third party.
Purposes of Personal Information
Vohora & Company collects personal information for the following purposes only:
- To provide professional services
- To establish and maintain communication with clients to provide continuous service
- To meet legal and regulatory requirements.
Client Consent
Vohora & Company will obtain consent to collect, use or disclose any personal information, except where detailed in this policy. Vohora & Company will make reasonable efforts to ensure that clients understand how their personal information will be used and disclosed. A client’s consent can be express, implied or given through an authorized representative such as a lawyer. A client can withdraw consent at anytime, with certain exceptions, as stated in this policy, use or disclose personal information without client’s knowledge or consent in exceptional circumstances, which may, but are not limited to, include the following situations:
- When collection, use or disclosure is permitted or required by law
- When use of information is required in an emergency threatening an person’s well-being
- When certain information is publicly available
- When we require legal advice from a lawyer.
Consent may be implied or given verbally, in writing, or electronically. In determining the appropriate form of consent, Vohora & Company will consider the nature of the personal information. For example, contingent upon the nature of the information, consent can be expressed over the telephone when information is being collected or electronically when submitting an agreement. In general, the appointment of Vohora & Company for services constitutes implied consent for our firm to collect, use and disclose personal information. A client may withdraw consent at any time subject to legal or contractual restrictions and reasonable notice. However, refusal or withdrawal of consent may prevent Vohora & Company from providing services.
Restricting Collection of Personal Information
Vohora & Company will collect personal information only for the purpose of the providing our services. Vohora & Company shall collect personal information by fair and lawful means.
Restricting Use, Disclosure and Retention of Personal Information
Vohora & Company will only use or disclose client information for the purpose it was collected. Vohora & Company will not use personal information for any additional purpose unless Vohora & Company has obtained specific consent. Vohora & Company will not provide personal information to third parties for a fee. Vohora & Company will retain personal information only as long as necessary or expected to be necessary for the identified purposes, or as required by other legislation. When personal information is no longer required, this information will be destroyed with appropriate security measures being taken.
Accuracy of Personal Information
Vohora & Company will make all reasonable efforts to ensure that personal information is accurate, complete and current.
Preservation of Personal Information
Vohora & Company will protect personal information and is committed to the safekeeping of personal information in order to prevent its loss, theft, unauthorized access, disclosure, copying, use or modification. Vohora & Company will protect personal information disclosed to third parties by contractual agreements stipulating the confidentiality of the information and the purposes for which it is to be used.
Accessibility of Policies and Procedures
Information about Vohora & Company’s privacy policies and procedures may be made available to clients upon request.
Access to Personal Information
Clients may access their personal information held by Vohora & Company, upon request. Vohora & Company will inform the client what personal information it has, for what purpose and who it has been disclosed to. The information will be given to the client for no cost or for a nominal cost depending on the type and amount of information requested. Vohora & Company will make the information available within 30 days of request, or provide written notice of extension where additional time is required to fulfill the request. Vohora & Company ensure the information provided is accurate or it will be amended.
Complaints Procedures
Vohora & Company will maintain procedures for addressing and responding to all inquiries or complaints by clients regarding our privacy policy. Clients are to direct any complaints, directly to our firm as noted below:
Vohora & Company Chartered Accountants LLP
Attention: Privacy Officer
#309A – 15252 – 32nd Avenue
Surrey, BC V3S 0R7
